Last Modified: September 27, 2024
Mindpath Health understands the importance of our obligation to protect the privacy of job applicants’ personal information. This Privacy Policy (“Policy”) is adopted to comply with applicable federal and state law and explains how Mindpath Health collects, uses and discloses personal information from job applicants. We do not sell personal information we collect about job applicants or share it with third parties for cross-context behavioral advertising. However, we do share personal information we collect from job applicants with the following categories of third parties for Mindpath Health’s business or commercial purposes described below.
| Personal Information Category | Examples | Categories of Third Parties to Whom Disclosed |
| Identifiers | Real name, alias, postal address, email address, telephone number, job applicant portal username, Social Security number, driver’s license or state identification card number | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other – Human Resources services – Professional advisors (accountants, lawyers, and auditors) – Former employers and references of our job applicants |
| Personal Information | Name, signature, Social Security number, physical characteristics or description, address, telephone number, driver’s license or state identification card number, education or employment information | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other Human Resources services – Professional advisors (accountants, lawyers, and auditors) – Former employers and references of our job applicants |
| Protected classification characteristics under state or federal law | Race, ethnicity, national origin, sex, gender, sexual orientation, gender identity, age, disability, military status | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other Human Resources services – Professional advisors (accountants, lawyers, and auditors) |
| Internet or other similar network activity | IP addresses, access logs, browsing history, search history, and usage history with respect to job applicant portals or systems | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants |
| Sensory Data | Audio recordings, voicemail or similar information | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants |
| Professional or employment-related information | Information regarding prior job experience, positions held, names of prior supervisors | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other Human Resources services |
| Non-public education information | Information from resumes or provided by consumers regarding educational history, transcripts or records of degrees and vocational certifications obtained, grades or class results, disciplinary records, or other education records or information | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other Human Resources services |
| Pre-hire information | Job application, resume, background check results, job interview notes, and candidate evaluation records | – IT and cloud/hosting service providers, such as our email providers, business application providers, managed services providers and IT consultants – Vendors that perform background checks and other Human Resources services |
Mindpath Health is an equal employment opportunity employer and does not discriminate against job applicants based on gender, race, race, color, creed, religion, sex, pregnancy, national origin, marital status, disability, age, sexual orientation, disability, genetic information or testing, HIV-positive status, veteran’s status or military status, or any other status protected by applicable federal, state or local law.
Please note that we may also use, disclose, or transfer your information in connection with the sale, merger, dissolution, restructuring, divestiture, or acquisition of our company or its assets. We may also disclose your personal information in response to a court order, subpoena, search warrant, law, or regulation.
How We Collect Your Information
Mindpath Health collects the above-identified categories of personal information from the following sources:
- Direct collection: We collect information directly from you when you choose to provide it to us by filling out forms or surveys, participating in an interview or other components of the applicant process, or otherwise directly providing the information to us.
- Third parties: We collect information about you from third parties who support our Human Resources and job application process, including recruitment agencies, background check vendors, and other hiring technologies.
- Indirect and technology-based collection: We also collect certain information from you indirectly when you access our websites or job applicant portals. Mindpath Health collects certain identifiers (such as IP addresses) and internet and similar network activity (such as website usage data) from you indirectly using cookie, pixels, and passive tracking technologies.
Use of Personal Information
We collect and use your personal information for the following business or commercial purposes, consistent with and only as permitted by applicable law:
- Considering job applicants for current and potential future employment opportunities and assess their skills, qualifications, and interests against our career opportunities.
- Evaluating a job applicant’s employment application, corroborating the information contained in the application and any supporting documents, and (where applicable) conducting employment related screening and background checks. (Please note, we only use background information as permitted by applicable law.)
- Scheduling job applicants for interviews and communicate with them about their application and employment opportunities.
- Aggregating data for Mindpath Health’s diversity, equity, and inclusion objectives.
- Complying with state and federal laws and regulations governing the employment process and maintaining records pursuant to such laws and regulations.
- Communicating with job applicants about their candidacy.
- Keeping records of our interactions and communications with job applicants.
- Protecting our operations, rights, privacy, safety or property, or that of our affiliates, job applicants, or other parties.
- For any other purposes that we disclose to you at the time of collection.
Disclosure of Personal Information
As indicated above, we may disclose some of your personal information with third-party vendors as necessary for our business purposes. For example, such vendors could include the agencies we use to conduct pre-employment screening (such as background checks). From time to time, Mindpath Health may also be required to disclose your information to governmental authorities for the purpose of complying with applicable laws and regulations or in response to legal process.
Sale or Sharing of Personal Information
In the past 12 months, Mindpath Health has not “sold” any categories of personal information, or “shared” any such information for the purposes of cross-context behavioral advertising. Likewise, Mindpath Health does not have actual knowledge of any sales or sharing of personal information regarding minors under 16 years of age.
Application Retention Periods
For each category of personal information identified above, Mindpath Health will retain such information only for as long as necessary to fulfill your requests or the purposes for which it was obtained, as set forth in this Policy. The criteria used to determine our retention periods include (i) for as long as we have an ongoing relationship with you, (ii) as required by a legal obligation to which we are subject, and (iii) as necessary to resolve any disputes or enforce our legal agreements with you.
Choices About How We Use and Share Your Personal Information
We do not control the collection and use of your personal information by third parties described above. When possible, these organizations are under contractual obligations to use this information only for providing the services to us and to maintain this information strictly confidential. These third parties may, however, aggregate the information they collect with information from their other customers for their own purposes.
Our website may include hyperlinks to other websites, online locations, platforms, or services for your convenience and information. Such linked websites may be operated by third parties that are not owned or controlled by Mindpath Health. They may use their own cookies, web beacons, and other tracking technologies to collect information about you, and they may solicit personal information directly from you. We do not control third parties’ collection or use of your personal information to serve interest-based advertising. If you follow links from our Website to other websites, we encourage you to familiarize yourself with their privacy policies and terms of use. These third parties may provide you with ways to choose not to have your personal information collected or used in this way. You can learn more about interest-based advertisements and your opt-out rights and options from members of the Network Advertising Initiative (“NAI”) on its website (www.networkadvertising.org) and from members of the Digital Advertising Alliance on its website (www.aboutads.info).
Accessing, Correcting, and Deleting Your Personal Information
With few exceptions, you are entitled on your request to be informed about the information we collect about you. You may contact us at [email protected] to request access to, correction or deletion of the personal information that you have provided to us. We cannot delete your personal information except by also deleting your account with us. We may also not be able to accommodate your request if we believe it would violate any law or legal requirement or cause the information to be incorrect.
We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
Our Commitment Not to Discriminate
We will not discriminate or retaliate against a job applicant for exercising their rights under this Privacy Policy.
Changes to this Policy
We reserve the right to amend this Policy at our discretion and at any time. If there are changes to this Policy, we will post them here and update the “Last Updated” date at the top of this document. Continued use of this website after any changes is deemed to be acceptance of those changes. Please check this page periodically for updates.
California Residents
If you are a resident of California, visit our California Notice at Collection & Privacy Policy for Job Applicants.
Contact Information
Questions regarding this Policy should be directed to [email protected]. Questions about the employment process should be directed to [email protected].